Job post summary

Date posted: December 4, 2025

Pay: $18.00 per hour

Job description:

Schedule

• Monday-Wednesday
• 8:30 AM-5PM

Job Summary
We are seeking a detail-oriented and organized Mail Clerk/Mail Handler to join our administrative team (payroll department). This role is essential in ensuring the efficient processing, sorting, and distribution of incoming and outgoing mail. The ideal candidate will possess strong organizational skills, proficiency with office management tools, and excellent customer service abilities. Prior office or clerical experience, along with familiarity with office software, will be highly valued to support seamless daily operations.

Duties

• Sort and distribute incoming mail and packages accurately and promptly
• Prepare outgoing mail, including packaging, labeling, and scheduling pickups
• Operate multi-line phone systems to handle internal and external inquiries professionally
• Manage filing systems and maintain organized records of mail logs
• Assist with data entry tasks using Microsoft Office, Google Workspace, and other office software
• Support front desk operations by greeting visitors and managing phone etiquette
• Perform administrative tasks such as proofreading documents, calendar management, and appointment scheduling
• Handle basic bookkeeping tasks using QuickBooks or similar accounting software when necessary
• Provide excellent customer support by responding efficiently to inquiries related to mail services
• Maintain a clean and organized workspace to ensure operational efficiency

Qualifications

• Proven clerical or office management experience preferred
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and data entry skills
• Excellent organizational skills with the ability to multitask effectively
• Strong communication skills, including phone etiquette and customer service experience
• Experience with front desk operations or medical/dental receptionist roles is advantageous
• Ability to handle confidential information discreetly and professionally
• Demonstrated time management skills to prioritize tasks efficiently
• Previous experience with bookkeeping or personal assistant duties is beneficial but not required

This position offers an opportunity to be an integral part of a professional office environment where attention to detail and excellent organizational skills are highly valued.

Job Types: Part-time, Temporary

Work Location: In person