Job post summary

Date posted: February 10, 2026

Pay: $27.31 - $32.00 per hour

Job description:

We are seeking a highly experienced Payroll & Accounting Administrator with extensive expertise in payroll processing, compliance, and financial operations. This role is responsible for managing complex payroll functions for a large workforce while ensuring full compliance with federal, state, and local regulations. The ideal candidate is detail-oriented, analytical, bilingual (Spanish), and thrives in a fast-paced, deadline-driven environment.

Key Responsibilities:

• Implement and manage payroll software systems
• Process biweekly payroll for approximately 200 employees
• Ensure accurate pension reporting and tax compliance
• Maintain compliance with evolving federal, state, and local labor laws, including FLSA requirements
• Perform general ledger (GL) operations, cash flow management, and bank reconciliations
• Prepare and post payroll and pension-related journal entries
• Track, analyze, and improve payroll and financial processes
• Assist with balance sheets, bank reconciliations, purchase orders, accounts payable, and receipt of payments
• Support audits with strong attention to detail and problem-solving skills
• Create, document, and maintain standard operating procedures (SOPs)
• Train finance staff on payroll systems, processes, and best practices
• Collaborate across departments while demonstrating leadership and teamwork
• Manage multiple priorities while meeting strict deadlines

Compliance & Reporting:

• Ensure payroll regulatory and legislative compliance
• Track and apply tax updates, garnishments, deductions, and special compensation
• Administer pension contributions and reconciliations
• Assist with benefit-related reconciliations to align payroll deductions with carrier invoices

Skills & Qualifications:

• Strong mathematical proficiency with a solid understanding of accounting principles
• Strategic operational mindset with experience in data analysis, process improvement, and budget management
• Exceptional interpersonal and communication skills
• Highly organized with the ability to plan, prioritize, and execute tasks efficiently
• Strong audit background with a keen eye for detail
• Proactive problem-solver committed to delivering exceptional results
• Ability to work effectively under pressure

Technical Skills:
Extensive experience with the following systems and tools:

• ADP Workforce Now
• Paychex Flex
• Intuit QuickBooks
• OpenGov Financials
• Oracle NetSuite
• Sage
• SAP
• KRONOS
• HRIS systems
• Microsoft Office 365
• Google Workspace
• Adobe Acrobat & Reader
• Salesforce
• ERH Systems
• Suralink
• WorkPoints
• LexisNexis
• Citri

Language Skills:

• Bilingual: Fluent in reading, writing, and speaking Spanish; able to translate effectively

Relevant Experience:

• Payroll Administrator experience supporting public-sector or complex organizational environments
• Experience working with multiple bargaining units and memorandums of understanding (MOUs)
• Proven ability to manage high-volume, highly regulated payroll operations

Job Type: Full-time

Work Location: In person