Job post summary

Date posted: January 12, 2026

Pay: $22.00 - $24.00 per hour

Job description:

We are seeking an organized, detail-oriented Administrative Assistant to provide daily support to the Human Resources department. This role is ideal for someone who enjoys working in a fast-paced environment, can maintain strict confidentiality, and is comfortable handling a wide range of administrative and HR-related tasks. The Administrative Assistant will play a key part in supporting employee onboarding, recordkeeping, HR communication, and general office operations.

Key Responsibilities:

• Serve as the first point of contact for the HR department by answering phones, greeting visitors, and responding to general inquiries.
• Assist with recruitment activities, including job postings, application tracking, interview scheduling, and candidate communication.
• Prepare, organize, and maintain personnel files in compliance with company and legal requirements.
• Process and track HR documents such as onboarding packets, I-9s, background checks, status changes, and performance evaluations.
• Assist with new hire orientations and ensure all required paperwork is completed accurately.
• Support HR team with data entry, reporting, and updating employee information in HR databases or systems.
• Draft and proofread memos, forms, letters, and internal communications.
• Maintain HR logs, spreadsheets, and filing systems for easy retrieval and accuracy.
• Help coordinate employee events, trainings, and meetings as needed.
• Handle confidential information with discretion and uphold company privacy standards.
• Provide general administrative support including scanning, copying, scheduling, and preparing materials.

Qualifications:

• High school diploma or equivalent required; additional HR coursework or certification preferred.
• 1–3 years of administrative experience, HR support experience strongly preferred.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills—both written and verbal.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with HR or office software systems.
• Ability to handle sensitive and confidential information in a professional manner.
• Strong attention to detail and accuracy in data entry and documentation.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Skills:

• Experience with applicant tracking systems or HRIS platforms.
• Bilingual (Spanish/English) is a plus.
• Prior experience supporting onboarding or recruitment processes.

Job Type: Full-time

Work Location: In person