Position Summary

We are seeking a highly organized and detail-oriented Data Entry / Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys working with data, maintaining accurate records, and providing administrative support in a fast-paced environment. The ideal candidate has excellent organizational skills, strong attention to detail, and the ability to handle confidential information with professionalism.

Key Responsibilities

• Enter, update, and maintain accurate data in company databases and electronic record systems.
• Verify and audit data for accuracy, completeness, and consistency.
• Reconcile records by reviewing spreadsheets, reports, invoices, and other business documents.
• Generate and maintain reports using Microsoft Office applications.
• Organize, scan, file, and maintain electronic and paper records.
• Answer and direct incoming phone calls, emails, and correspondence.
• Schedule appointments and maintain calendars.
• Prepare letters, reports, forms, and other business documents.
• Process incoming and outgoing mail.
• Maintain office supplies and assist with general office organization.
• Coordinate with internal departments to obtain and verify information.
• Monitor data quality and resolve discrepancies as needed.
• Maintain confidentiality of company and customer information.
• Prioritize multiple assignments while meeting deadlines.
• Perform additional administrative duties as assigned.

Qualifications

• Previous administrative or data entry experience preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Accurate typing and data entry skills.
• Experience with document management and record reconciliation is a plus.
• Ability to multitask, prioritize, and work independently while collaborating with a team.
• Strong problem-solving and time management skills.

Work Environment

• Office environment with extensive computer use.
• Occasional exposure to a manufacturing environment requiring the use of safety glasses, hearing protection, steel-toe shoes, or other required PPE.
• Climate-controlled work environment.

Physical Requirements

• Ability to sit or stand for extended periods.
• Frequent use of hands and fingers for typing and operating office equipment.
• Ability to lift and move office materials as needed using proper lifting techniques.
• Ability to communicate effectively in person, by phone, and through email.

Work Location: Carlsbad, CA - In person